Sunday Dec 04, 2022

Local governments find document imaging solutions through cooperative contracts – American City & County


Today, local governments face security, document management and remote work challenges. Canon USA has several digital imaging products and systems that address these organizational tests.

Canon USA’s state and local government solutions division provides a portfolio of imaging solutions and software offerings. These include its black-and-white and color multifunction devices as well as production center and large format solutions. The firm is positioned to ensure successful, consistent and secure implementation across each agency.

Canon offers a host of large format printer software programs that ensures each customer has a software product that suits their specific application. For instance, its Direct Print Plus software is a batch-printing setup that enables one to streamline printing large sets of drawings efficiently. It enables governments to insert required accounting fields (i.e. project ID, department code, etc.) so they can effectively track internal print activity within the agency.

“Regardless of what one might be using their Canon large format printer for, a host of free software programs are available to make this as easy and productive as possible,” says Mike Betsko, senior director, integrated marketing (BICG) at Canon U.S.A. Inc.

The firm’s Publisher Select software is a job-submission tool that gives one the ability to view printer features all on one screen, and templates you can create for frequently used job settings. Accounting Manager is a software package that allows one to closely monitor all printing costs, with the ability to enter costs and track all media and ink-related costs overall. Device Management Console allows an administrator to monitor a fleet of devices and maximize uptime of its printers.

On the graphics side, Professional Print & Layout is a software package that enables one to efficiently lay out images intuitively. The system offers preview and color management; all are supported in a seamless photo printing experience. Free Layout Plus allows one to nest, tile and create custom layouts before printing your files and to print directly from Microsoft Office programs. PosterArtist software, now available online, allows a novice user to easily select from many templates, photos, clipart, backgrounds, etc., or import their own, to create posters, banners, calendars and more.

A remote workforce may change requirements in your agency, Betsko tells Co-op Solutions. “With employees working in different locations, capturing, processing and sharing documents might be difficult, unless you have a complete document management workflow.”

He says solutions such as uniFLOW Online can assist in enabling and supporting customers’ digital transformation initiatives and can help improve document workflows while providing cost management and control features.

Canon Office Cloud, a FedRAMP-authorized service, can efficiently manage print infrastructure, gain print activity insights and use security features while printing and scanning. FedRAMP authorization denotes its accreditation by a federal government-wide program that provides a standardized approach to security assessment, authorization and continuous monitoring for cloud offerings such as Canon Office Cloud. Betsko adds that systems that offer numerous security features as part of a FedRAMP-authorized cloud service may be even more important as hybrid work environments becoming more prevalent.

Betsko tells Co-op Solutions that the pandemic has affected the way governments manage documents. “We saw more scanner purchases during the pandemic, along with many people who work in procurement for state governments working from their homes. Canon’s workflow allows multiple users—from regional offices and headquarters—to collaborate regardless of their work location, either in the office or remotely.”

The Canon organization has strived to continue to grow its support systems …….


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